The rental fee includes the contracted space. It also includes:

• 60-inch round tables
• Use of our standard banquet chairs
• Floor-length black or white table linens, and matching black or white napkins
• House flatware, serviceware, and china
• Basic setup and cleanup of the event space
• Complimentary use of audiovisual equipment (98-inch TV and projector, with HDMI cords to connect to laptop for display)
• Complimentary use of a standing podium

We highly recommend scheduling a tour with a member of our Event Services Team if you’re considering our venue for your event. This ensures someone is available to show you around and discuss your specific needs in detail. To schedule your appointment, please call us at 937-228-2287 ext. 698 or email [email protected].

To officially secure your event date, we require two things: a signed contract and a $500 non-refundable deposit. Once both items are received, your event date will be confirmed.

To reserve your event at the Dragons Diamond Club, a $500 non-refundable deposit is required along with a signed contract. This deposit is applied to your final event balance.

No, outside catering is not permitted. All food and beverage services at the Dayton Dragons Diamond Club are exclusively provided by our trusted partner, Professional Sports Catering (PSC). This allows us to ensure a seamless experience and exceptional quality for you and your guests.

While outside food and beverages aren’t permitted, we do make an exception for special occasion cakes, cookies, or cupcakes from a licensed bakery.

The rented space will be available for setup beginning one hour prior to the event start time, unless otherwise arranged in advance. Vendors and event contacts will have up to one hour after the event concludes to complete teardown.

Yes! You're welcome to bring in your own vendors for services other than catering. All vendors must be approved in advance by your Event Services Manager and must provide proof of liability insurance. Vendor setup may begin no more than 1 hour before your event, unless otherwise approved by your Event Services Manager. Tear down must be completed within 1 hour after your event ends.

Smoking, including the use of e-cigarettes, is not permitted inside Day Air Ballpark or the Diamond Club. Designated smoking areas are available outside the facility.

Although the Dayton Dragons Diamond Club does not own or operate any of the nearby parking lots, we are happy to assist in coordinating hosted parking based on lot availability and the number of guests requiring parking. Hosted parking allows clients to provide vouchers and cover the cost of guest parking, with the total usage added to the final event invoice.

If guests will be paying for parking on their own, we can recommend nearby public lots; however, spaces are available on a first-come, first-served basis.

For events starting after 6:00 PM, complimentary street parking is typically available along the side roads surrounding the stadium and event center—also on a first-come, first-served basis.

Please note that valet parking is not available at this time.

Your event coordinator will work with you on event details and logistics including timing, event entrance and parking options, audio visual requests, room setup, vendor directions and more. Additionally, your event coordinator will generally be your on-site contact the day of your event.

A representative from the Event Services Department will be on site from set up through the end of the event. Catering staff will also be on site for the duration of your event.

Yes. All beer, wine, and liquor served at the Dayton Dragons Diamond Club and Day Air Ballpark must be provided by Professional Sports Catering (PSC) in compliance with Ohio law. Outside alcohol is strictly prohibited. PSC is fully licensed to sell and serve all legal alcoholic beverages. In accordance with state regulations:

• Outside alcoholic beverages are not allowed on the premises.
• Guests may be asked to show valid photo identification.
• Alcohol will not be served to minors.
• Service will be refused to any guest who appears intoxicated.

Yes, candles are allowed as long as they are properly contained (such as in a glass holder). However, the use of confetti, glitter, or sand for decorations is strictly prohibited. Loose floral petals may not be scattered on floors or tables. Additionally, smoke and fog machines are not permitted.

Yes, we do! While we don’t have a separate or rented dance floor, we will designate space on our existing flooring by rearranging tables to create a dance area. There is no additional fee for this setup.

Absolutely! You’re welcome to use our 98-inch TV for slideshows or video presentations. Please be sure to let your Event Services Manager know at least 48 hours before your event so we can set everything up for you.

The Diamond Club offers a limited selection of audio/visual (A/V) equipment. Some items are available at no additional cost, while others may incur a fee. A full list of available A/V offerings and associated pricing can be found in our catering menu.

Please note that we do not have dedicated on-site A/V staff. If your event requires extensive A/V setup or ongoing technical support, we recommend hiring a professional A/V technician. You are welcome to select your own vendor or refer to our Preferred Vendor List for trusted recommendations.

To ensure a smooth and successful event, please notify your Event Manager of any outside vendors you have contracted—A/V or otherwise—no later than 10 days prior to your event.

Yes, a 19% service charge is applied to all food, beverage, room rental, audiovisual services, and other event-related charges, in addition to a 7.5% sales tax. For events at the Diamond Club, Professional Sports Catering retains 9.5% of the service charge, while the remaining 9.5% is distributed among the service staff. Additional tips or gratuities are completely optional and at your discretion. If you’d like to add a gratuity to your final bill for distribution to the staff who worked your event, your Event Manager will be happy to assist.